SAGE Payroll

How to add payments to an employee record in Sage 50 Payroll

Add a payment to an employee record

1. Double-click the relevant employee, then click the Employment tab.
2. Click Pay Elements, then click the Payments tab.
3. On the drop-down list, click the required payment and click OK.
4. If required, enter the relevant hours and rate and click Save.
5. Click Save, then click Close.

Assign payments to multiple employees

1. On the Employee List, click the relevant employee.
2. On the menu bar, click Tasks, then click Global Change.
3. Click Payments, then Add Payment.
4. Select the required payments, then click OK.
5. Click Yes, then click OK.

If you would like help creating New Payments, editing Payments, or adding Payments to an Employee record or need any other help or advice with your payroll, please contact us

We can also provide a remote access service where we can link into your computer to help you resolve your Sage Accounts or Payroll problems.

Sage 50 Accounts

Saving time using function keys

Using the function keys can save you time when entering transactions and using Sage 50 Accounts.

Using the function keys on your PC’s keyboard when using your software can:

• Speen up data entry.
• Let you access options quicker.
• Save you time not having to constantly switch between your mouse and keyboard.

Function Keys

F1        Opens a support guide that covers the area of the software you are using.

F2        Opens the calculator anywhere in the software, where you can enter calculations by using the keyboard number pad.

F3        When creating sales invoices – Opens the Edit Item Line window. This displays the information relating to that item on the invoice. When creating a customer or supplier receipt – Pays the receipt in full.

F4        If pressed in a box that refers to a module, a list appears for that module. If presses in a date box, a date picker appears. If pressed in a value box, a calculator picker appears.

F5        If pressed in a value box the currency calculator appears. If pressed in a text box, the spell checker appears.

F6        Duplicate key. If pressed in a batch data entry window it copies the information from the field above.

F6 and shift – if you use the F6 and shift in the batch entry window it copies the information from the field above but increments it by one.

F7        Use to insert a blank line when entering data. For example, in the batched data entry windows, on a Purchase order or a sales invoice, or in the Edit Chart of Accounts window.

F8        Use to delete the whole line of information entered.

F9        Activated the Calculate Net Amount option, which splits the total you enter in the Net box into the Net and VAT amounts.

F11       By default, this opens the Windows Control Panel. You can Change this to open other software.

F12       By default, this opens Sage Report Designer. You can change this, so it opens other software.

Change F11 and F12 keys

You can configure these two function keys to activate the software of your choice.

1. Select Tools, then Options.
2. Select the Environment tab.
3. Replace the path and program file with what you want to activate using F11 and F12.
4. To configure F12 to minimise your Sage 50 Accounts software, select the Configure F12 as Hide Key check box.
5. Press OK

If you would like help seeing what Sage Function Keys can do to help you with inputting information etc into Sage 50 Accounts or if you need any other help with your Sage 50 Accounts, please contact us