Tips

The Coronavirus SSP Rebate Scheme

 The Coronavirus SSP Rebate Scheme will repay Statutory sick pay (SSP) to you for any current or former employee that you have paid SSP on or after 13th March 2020.  If you top-up your employee’s pay while they are off sick you can only claim the SSP.  Employees don’t have to provide proof of sickness for you to make a claim to HMRC.

The repayment covers up to two weeks starting from the employee’s first day of sickness, if the employee is unable to work because either:

  • Have Corona Virus (COVID-19) symptoms.
  • Can’t work because they are self-isolating because some-one they live with has symptoms.
  • Are shielding and have a letter from the NHS or a GP telling them to stay at home for at least 12 weeks.

Who can use the coronavirus SSP Scheme?

The scheme can be used by employers if they:

  • Are claiming for an employee who is eligible for SSP due to coronavirus.
  • Had a PAYE scheme that was created on or before 28th February 2020
  • Had fewer than 250 employees on the February 2020.

Get ready to claim

To use the online service you will need your Government gateway user ID.

Working out your claim

You can claim for multiple pay periods and employees at the same time.  If you are making multiple claims, these claim periods can overlap.

To complete your claim you will need the start date and end dates of your claim period.

  • The start date of your claim is the start date of the earliest pay period you are claiming for – If the pay period started before the 13th March you will need to use 13th March as the start date.
  • The end date of the most recent pay period you are claiming for – You can only can only claim for SSP paid in arrears so this must be dated on or before the date you make your claim.

What you will need

To process your claim, you will need the following information.

  • Your employer PAYE Scheme reference number.
  • A contact name and phone number in case HMRC need to get in contact with you.
  • A UK bank or building society details (only where a BACS payment can be accepted)
  • The total amount of coronavirus SSP you’ve paid to employees for the claim period – this should not exceed the weekly rate that is set.
  • The number of employees you are claiming for.
  • The start and end date of the claim.

The COVID-19 SSP Reclaim Details report

The COVID-19 SSP Reclaim Details report picks up any COVID-19 SSP payments that you have made to your employees and gathers all the information you need to make your claim to HMRC.

If you used the manual SSP option to process any COVID-19 related SSP, the report won’t include the manual SSP.

Download and install the report

  1. You will need to download the report
  • COVID119SSP report

If you have problems finding this report on Sage’s website please contact us.

  1. If prompted save the file, make a note of the file name, report. Depending on your web browser, the file may automatically download to your Downloads folder.
  2. Browse to where you want to save it, for example, the Windows Desktop.
  3. Click Save.
  4. Locate and right-click the saved report file, then click Copy.
  5. In Sage 50 Payroll, click Help, then About and then click Program Details.
  6. Click the path to the Report directory.
  7. Double-click ABSENCE, then click Edit then Paste.
  8. Close the window.

Running the COVID-19 SSP Reclaim Details report

  1. From the Employee List, select the required employees.
  2. Click Reports then click Absence.
  3. Click the COVID-19 SSP Reclaim Details then click Preview.
  4. In Claim Period enter the required date range
  5. in the CV-19 SSP Pay Element, select the required pay element.

This is the name of the pay element that you used to process any COVID-19 related SSP.  For example, Coronavirus SSP

  1. Click OK.

The COVID-19 SSP Reclaim Report generates and displays the following information:

  • The start and end date of the claim.
  • The number of employees in this claim
  • The total amount for this claim
  • Your PAYE reference
  • Your bank account number and sort code.

You can use the information on this report to submit your claim on HMRC’s portal.

If you would like help downloading the COVID-19 SSP Reclaim report or running the report or need any other help or advice with your payroll please contact us

Accounting for Job Retention Scheme Income

Under the Coronavirus Job Retention Scheme, all UK employers can access support to continue paying part of their employee’s salary for those employees who would otherwise be laid off during this crisis.

Creating new Nominal Codes to record GrantsSage recommend creating the following new nominal codes to record when you make Job Retention Scheme claims and when the grants are received, unless otherwise advised by your accountant.

 

Nominal                       Name                           Management                Category

Code                                                                Report 

1150 or next                  Job Retention Sche        Balance            Debtors

available code               -me Accrued Income      Sheet

 

4950 or next                  Job Retention Sche        Profit and                      Other Sales

available code               -me Grant Received       Loss

 

  1. On the Navigation bar click Nominal codes then click New/edit.
  2. Complete the Nominal Record window as follows:

N/C       Enter the nominal code you want to create, for example, 1150.

Name   Enter the name of the account, for example, Job Retention Scheme Accrued Income.

  1. Click Save then click Close.
  2. Repeat this process to create the second nominal code.

If not already included, you must add your new nominal codes to your existing chart of accounts.  If preferred you can show coronavirus grants as a separate category on your Profit and Loss.

Record grants claimed

There is no change on how you record your payroll postings in Sage 50 Accounts and you can continue to run your Nominal Link or post salary journals as normal.

We will use the following example

  • The company makes a claim for £10,500 on 14th April 2020
  • No grant has yet been received.
  • Use T9 as most grant income will not attract a VAT liability.

 

  1. On the navigation bar click Nominal Codes then click Journal entry.
  2. In Reference, enter a reference, then in Posting Date enter the date of the claim
  3. Enter the following information to record the accrued income.

 

N/C       Name                           Details              T/C       Debit                Credit

1150     Job Retention Sche        Job Retention    T9        10,500.00

-me Accrued Income      Scheme claim

 

4950     Job Retention Sche        Job Retention                T9                                10,500.00          -me grant received            Scheme claim

 

  1. Click Save then click Close.

 

Record grant received

 You should record grants received as a bank receipt to the Job Retention Scheme Accrued Income Nominal code.

We will use the following example

  • A government grant for £10,500 on 24th April 2020
  • The grant is received into the company current account, nominal code 1200.
  • Use T9 as most grant income will not attract a VAT liability.

 

  1. Click Bank accounts, click Receipts then click bank receipts.
  2. Complete the Bank receipts window as follows:

 

Bank    Date                 N/C       Details               Net                  T/C       Tax

1200     24/04/2020        1150     Job Retention                10,500.00          T9        0.00

Scheme Accrued

Income

  1. Click Save then click

If you would like help setting up new nominal codes, including nominal codes in your Chart of Accounts, entering journals, grant income etc. or need any other help etc or would like a quote or to purchase an upgrade please contact us

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Vital Support services during COVID-19

Most of the team are working from home but we are still contactable by email or telephone.

We are currently not able to visit your premises but we do have the ability to remotely login to your system from our home offices to provide any accounts, VAT or payroll support you need.

We are busy dealing with lots of questions from clients and the challenges of working from home – we ask that you be patient and understand that we may take a little longer than usual to reply to an email.

The latest Government advice can be found at https://www.gov.uk/coronavirus/business-support

You can call us on 01691 654545 or email us at: [email protected]