Sage 50 Payroll

Set up or edit payments

Sage 50 Payroll lets you create and edit payments and add them to employees, stopping you having to add the same information every pay run.

You can create different pay elements for each payment you need to process.

This way, for example, you can process separate values for payments such as salary, overtime, bonuses etc. and more.

Set up a new Payment

1. Click Company, then click Pay Elements.
2. Go to the Payments

• To create a new payment, select, New.
• To edit an existing payment, select the relevant payment then select

3. Check or enter the following information.

Status

• Factor – Factor Payments take their rate from existing payments. You can calculate as a sum or percentage of the existing rate.

• Fixed – You can change the hours and rate in the employee’s record and change the hours in Enter Payments.
• Global– you can only change this payment within Payment Elements Settings.
• Variable – You can change the hours and rates within the employee’s records and in enter Payments.

Description

Enter a description for your payment type, for example Basic Pay or Bonus etc.

Base Payment

On the dropdown list, click the existing payment on which to base the rate of the factored payment.

This box is only available when you choose Factor as the status.

Default Hours/No.

            You can set a default number of hours here or leave it as zero.

Rate

You can use this field for a Fixed, Global or Variable payment. You can set a default rate here or leave it as zero.

Multiplier

This is only available if the status is Factor. You can enter the default multiplier here or leave as zero. On the drop-down list, click one of the following:

• percentage of base payment rate
• times base payment rate

For example, if the factored payment is double time, enter 2 and select ‘times base payment rate’.

4. Under the ‘this payment is the subject to’ heading, select or clear the checkboxes as appropriate.
5. Select or clear the following checkboxes as required for payment:

Benefit in Kind

            If this payment is a benefit in kind and you are registered with HMRC to payroll benefits, select this checkbox.  If you select this checkbox and the benefit in kind attracts NI contribution, select the NI check box.

Disguised Remuneration

            Use when you are processing for tax owed on disguised remuneration schemes.

Include Value in Minimum Wage calculation

If you do not want to include the rate for this payment when calculating the national minimum wage (NMW), clear this checkbox.

Include Hours/No in Minimum Wage calculation

If you do not want to include the hours for this payment when calculating the national minimum wage (NMW) for employees, clear this checkbox.  If the ‘Include Rate in Minimum Wage calculation’ checkbox is clear, this checkbox is not available to you to select.

This payment includes a premium element

Use this option when the payment has a premium element.  For example, a Factor payment that multiples the base payment rate.

Include for Holiday Accrual

To include the payment when you calculate the holiday fund accrual, select this checkbox.

Auto Advance

Select this check box to include the default value of this payment when you process advance pay.

Include for Weekly Averages

If you do not want to include this payment when calculating 12, 13 or 52-week averages, clear this checkbox.

Include in Timesheet Entry

Select this checkbox if you want to use it with Timesheet Enter.

6. Click OK, then click Close.

Note: There is no upper limit to the number of Pay Elements that you can create.

If you would like help creating New Payments or editing Payments or need any other help or advice with your payroll, please contact us

We can also provide a remote access service where we can link into your computer to help you resolve your Sage Accounts or Payroll problems.

Sage 50 Accounts

Using Sage Copilot

Ensure you have set up Sage Copilot

Accessing Sage Copilot

To open, select the Sage Copilot button at the top of the program. In v32.0 and below this is called Copilot insights.

View your insights

You can view your insights in various parts of your program; you can see which parts of your program have insights on the left-hand side menu.

When you open Copilot, you will see the insights for the program module you have opened.

Example Customers insights

1. Business performance – depending on the amount of data you will get an assessment of business performance.
2. Debt summary – quick summary of how many sales invoices are overdue and by how much, you can click on ‘Debt management’ to get a more detailed picture.
3. Report summary: Sales Ledger Turnover – To generate a quick summary and key insights, click Begin analysis.

View enhanced insights and data

Copilot gives you more information about your business performance and suggest actions to fix issues.

There are different features depending in which screen you are in, such as Anomaly Detection in Transactions.

You can use Sage Copilot to optimise your transaction data and help check for processing errors.

Caution – This should not replace the check data function.

Sage Copilot can check for potential issues based on:

• Nominal codes used that differ from ones you usually use.
• Tax codes that are different to what you use frequently.
• Transaction amounts being higher or lower than usual.
• Higher or lower amounts of VAT on your recent transactions.

These insights can help you spot and correct error before they become problems.

Solution

1. Click Transactions
2. Select the Sage Copilot button, In V32.0 and below, this is called Copilot insights.
3. Select one of the options shown against the 4 checks.

• Transactions with unexpected nominal codes.
• Transactions with unexpected tax codes.
• Transactions with unexpected amounts.
• Transactions with unexpected VAT amounts.

1. When you click one of the options above you will see a list of flagged transactions.
2. Click the Actions drop-down to either:

• Edit the transaction to make corrections.
• Mark the transaction as correct.
• Ignore the transaction.

Note:  Copilot needs at least 3 months of transaction data to perform a check.

If you would like help seeing what Sage Copilot can do for you or how to use it or any other help with your Sage 50 Accounts, please contact us