Sage 50cloud Payroll

Correcting a previous payroll run

Mistakes can happen or information arrives late after the payroll has been processed don’t worry in Sage 50cloud Payroll it’s easy to go back and correct things.

If you need to go back and correct a previous payroll run, the Rollback option can be used to make amendments that affect some or all your employees.

What the rollback does

When you run a rollback, these values are reset to what they were before the period your roll back to:

  • Change of pay frequency
  • Tax code
  • NI category
  • Leaving date
  • YTD values
  • History
  • Diary entries
  • Nominal link posting date
  • Pension schemes

TIP: If an employee included in the rollback is receiving statutory payments, you need to check that the dates within the Absence Diary are correct, as these dates can be entered in arrears, whereas roll back will only clear up to the exact week you select.

Before you roll back

Make sure you have details of your employee’s original payments.  This will help you to calculate any adjustments after you make the correction.  To get this information, you can reprint the employee’s payslip.

If you need to reverse a nominal link posted to your Sage Accounts software as part of the rollback, you should print the Nominal Link Transaction Report (Un-Grouped) report.

Roll back your employees

  1. Take a backup of your data.
  2. On the Employees List select the required employees.
  3. Click Tasks then click Rollback.
  4. Click Next then click Next.
  5. Select the earliest pay period that you want to remove.
  6. Click
  7. Click Next then click Finish.
  8. Click Ok.

You can now process the payroll again for the employees that have been rolled back.  If you have made changes to the pay period after you have submitted your normal FPS, you need to submit the FPS adjustment to let HMRC know.

If you would like help with Roll Back or need any other help or advice with your payroll please contact us


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